"We feel responsible not only for our employees and collaborators but also for our subcontractors and suppliers. We care about the comfort of the tasks they perform and invariably highest occupational safety and health standards. As specialists in the area of hazards appearing in each sphere of life, we very carefully eliminate all situations and circumstances which may potentially turn out dangerous."
The PZU Group, in representations received from suppliers, uses the provision: “The Contractor represents that it has familiarized itself and accepts the general corporate governance principles and the Code of CSR Best Practices for PZU Group’s Suppliers adopted in PZU and PZU Życie, found at the website: http://www.pzu.pl/kultura-compliance-pzu.
Execution of the representation is an indispensable part of the proposal submitted by the Supplier in the tender proceedings and negotiations. Execution of the representation is an indispensable part of the proposal submitted by the supplier in the proceedings.
The PZU Group is committed to building long-term relations with suppliers based on mutual trust, respect and professionalism. In particular, we appreciate suppliers which apply proven market practices and represent the highest level of professional ethics.
The company is aware that it has material impact on the procurement market and assumes responsibility for fostering the highest business standards in its environment. Driven by care for the quality of business relations, promotion of best market practices and positive impact on the society and natural environment, it has developed a Code of CSR Best Practices for PZU Group’s Suppliers.
Code of CSR Best Practices for PZU Group’s Suppliers
The Code is a collection of principles both for the PZU Group and for its all suppliers. It is also a material criterion for qualification and assessment of potential suppliers from the perspective of observance of human rights, natural environment protection, professional ethics and personal data protection.
The PZU Group conducts business activity observing generally prevailing provisions of law and respecting human rights. The PZU Group attains this objective through confirming these rules in its procurement policy, information protection procedures, occupational safety and health procedures, instructions and internal guidelines of the PZU Group.
The PZU Group is committed to limit the negative effects of its activity on the natural environment through implementation of environmental initiatives and engaging employees in environmental protection efforts, and expects that each group supplier complies the same environmental protection principles, especially as regards consumption of raw materials and natural resources, consumption of paper and appropriate waste management.
The PZU Group’s professional ethics reflects the vision and values that the company pursues on a daily basis. These values define the standards in daily operations and are aimed at supporting the strategic vision of development of the PZU Group. Individual companies have in place internal procedures and policies for prevention of corruption, conflict of interest and disclosure of confidential information.
The PZU Group ensures the security of its data and protection of personal data of its clients. It understands the complexity of the obligations following from the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR) and makes sure all of its processes are compliant with the Regulation and local personal data protection regulations. The PZU Group expects an equally mature approach from its business partners.
The obligations imposed by GDPR are complied with in the daily activity, which ensures compliance of the personal data processing with the laws. These include in particular to the following:
The PZU Group wants to promote the idea of corporate social responsibility in relations with its suppliers, cooperating only with business partners who observe human rights, act in compliance with legal regulations, especially with regard to prevention of corruption. Suppliers cooperating with PZU Group entities should ensure safe and fair work conditions for their employees and apply the highest ethical standards and care for the natural environment. Each company that wants to cooperate with PZU and PZU Życie is required to familiarize itself with the “Code of CSR Best Practices for PZU Suppliers” and compliance with its provisions by the business partners is incorporated into the contracts with PZU.
Supplier management procedure in the area of supplier registration, verification and qualification
Thanks to the supplier management procedure in the area of supplier registration, verification and qualification, the supplier management process is subject to verification and documenting at each stage. The procedure contains definitions, flows, division of roles and responsibilities and description of the supplier management process (in the area of registration, verification and qualification into purchase categories). At the same time, a procurement platform was introduced facilitating dynamic information flow and allowing for preparation and completion of collection of regularly updated documents associated with (potential) cooperation with the given supplier. After completion of the registration and acceptance form, including the Code of CSR Best Practices, external companies may be entered into the PZU Group Supplier Database.
After full implementation of the module responsible for registration and qualification of suppliers in the procurement platform, the monitoring of the next CSR indicator will start. The indicator aims to ensure that during the qualification process as many suppliers as possible invited to take part in the tenders organized by the Procurement Department are asked about CSR issues (ethical, environmental, employee-related, human rights).
The corruption risk is a constant element of the purchasing process in place in PZU and PZU Życie. Each potential supplier is subject to corruption risk assessment on the basis of a pertinent risk assessment questionnaire. In addition, in accordance with the Anti-Corruption Program, each cooperation agreement between the company and a business partner should comprise anti-corruption clauses. One of the clauses is a confirmation of acceptance of the anti-corruption standards prevailing in PZU by the supplier. In accordance with the internal procedures, entities cooperating with PZU and PZU Życie are informed about the Anti-Corruption Program in place in the company.
Works is currently under way on the procurement platform making it possible to communicate with the suppliers electronically. The implementation of the full functionality of the system is expected to be completed at the end of 2021.
Purchases in PZU and PZU Życie are executed according to the following flow:
In 2019, the Procurement Department completed 304 purchasing procedures (tender, negotiations, unconstrained purchase procedure, RFI) in PZU and PZU Życie. This is 7% less than in 2018.
In 2019, in total 8,817 agreements with suppliers were concluded in PZU and PZU Życie, i.e. approx. 14% less than in 2018.